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How to Plan your Backup Solution

How to Plan your Backup Solution
Alex Clark | 26-06-17

An important part of any business IT Network is to ensure that your servers are backed up, which will assist your business to keep running smoothly. You need to create a disaster recovery plan covering everything from how your data is stored, where it is stored and how to ensure that it is kept safe and secure. And the plan should include procedures to be followed, should the worst happen.

How often does the Data Change?

By identifying how frequently your data changes will help you to determine the most relevant times to backup the data.

How quickly will you need to recover the data? 

Time is money which makes time the most important factor when creating a backup plan. For your critical systems you would want to be online quickly, so you will need to make sure your backup solution is highly responsive and can be implemented very quickly. 

Do you have the right environment to perform backups? 

When you’re backing up your data you need to make sure the backup location has enough storage to have the amount of backup days you want, as well as work out when you want your backup solution to remove backups that are too old to be useful 

Who will be responsible for the backup and recovery plan? 

It’s best to have one primary point of contact that is in charge of the backup solution to avoid loss of information. This person can be responsible for ensuring all backups are made correctly and also responsible for recovering the data in the instance where you have lost it.

What is the best time to schedule your backups?

It’s always good to schedule your backups when the database is not being used to ensure the back-up is done as fast as possible. However, scheduling your backups in off-peak times may be problematic. If you run into unforeseen issues be sure to consider you have the necessary resources when creating your backup schedule.

To help you create your backup solution, here are some tips: 

  • Identify which data should be backed up

Identifying the importance of your data can go a long way in deciding how you should back it up. For critical and sensitive data, you will want to ensure that your backup data is secure or encrypted, to protect it.
 
For data that is less important, such as daily user files, you won’t need such an elaborate or extensive backup solution. But you will need to backup the data regularly and ensure that the data can be recovered easily.

  • Store your backups off-site

Storing your backups off site is essential when it comes to recovery. This ensures that no matter the reason you need to access your data, it is protected and accessible. Your off-site backups should include everything you would need to be able to start working again, such as software, passwords and important data and information. 

  • Store your local backups on a network device

In order to make sure that a virus or hardware failure does not affect your backup files, it is highly recommended that you implement either a separate computer to store your backups on, or a Network storage device.

For any further questions or if you would like to speak to someone about managing your business IT solutions, contact the experienced team at Qbit at 6364 0600.

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